Matter Intake Coordinator

The Woodbury, Long Island office of Kaufman Dolowich LLP an AV-rated® national law firm recognized among U.S. News Best Companies to Work For – Law Firms, is seeking a Matter Intake Coordinator to join our expanding team.

This role is ideal for a detail-oriented professional who enjoys working with data, supporting attorneys and business professionals, and ensuring the accuracy and integrity of critical client and matter information across firm systems.

Key Responsibilities

• Perform quality control and create new client and matter records within the firm’s financial and document management systems
• Process matter updates, including contact changes, matter names, billing rates, deductibles, claim information, and other case details
• Reconcile newly created matters within e-billing platforms on a regular basis
• Upload and maintain carrier billing guidelines within the firm’s internal intranet
• Generate ad-hoc reports and assist with data requests as needed
• Support special projects and departmental and firmwide initiatives
• Provide administrative and operational support to the intake team

Qualifications:

• Strong written and verbal communication skills
• Prior law firm experience preferred; experience at a defense firm is a plus
• Ability to interact professionally with attorneys, business professionals, and firm leadership
• Exceptional attention to detail and strong data entry accuracy
• Excellent organizational and multitasking abilities in a fast-paced environment
• Ability to manage confidential and sensitive information with discretion
• Proficiency with Microsoft Office and comfort working within multiple software systems

Why Join Kaufman Dolowich?

Kaufman Dolowich offers a collaborative and supportive environment where professionals can grow and develop their careers while working alongside experienced attorneys and staff.

• Competitive compensation and generous Paid Time Off (PTO) and firm holidays
  • Comprehensive benefits and wellness programs including Medical, Dental, Vision, Life Insurance, AD&D, Short- and Long-Term Disability, Commuter Benefits, Pet Insurance, Employee Assistance Program (EAP), and mental health resources
  • Opportunities for professional growth, development, and mentorship

Target Base Compensation Range:  $55,000 – $75,000

Please note that the stated salary range is an estimate and does not guarantee a specific offer. Actual compensation will be determined based on market location, as well as the candidate’s experience, skills, and job-related qualifications. Base salary represents just one component of the comprehensive Total Rewards package offered by Kaufman Dolowich.

All qualified applicants will receive consideration for employment at Kaufman Dolowich without regard to race, creed, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, genetic predisposition or carrier status, veteran status, marital status, citizenship status, or any other characteristic protected by applicable law.