Matter Intake Coordinator (On-Site)

The Woodbury, Long Island office of Kaufman Dolowich is a full-service National Law firm with more than 250 attorneys across 16 offices and over 25 practice areas. We are actively seeking a dynamic Matter Intake Coordinator to join our expanding team.

This role is ideal for a detail-oriented professional who enjoys working with data, supporting attorneys and business professionals, and ensuring the accuracy and integrity of critical client and matter information across firm systems.

Responsibilities:

• Perform quality control and create new client and matter records within the firm’s financial and document management systems
• Process matter updates, including contact changes, matter names, billing rates, deductibles, claim information, and other case details
• Reconcile newly created matters within e-billing platforms on a regular basis
• Upload and maintain carrier billing guidelines within the firm’s internal intranet
• Generate ad-hoc reports and assist with data requests as needed
• Support special projects and departmental and firmwide initiatives
• Provide administrative and operational support to the intake team

Qualifications:

• Strong written and verbal communication skills
• Prior law firm experience preferred; experience at a defense firm is a plus
• Ability to interact professionally with attorneys, business professionals, and firm leadership
• Exceptional attention to detail and strong data entry accuracy
• Excellent organizational and multitasking abilities in a fast-paced environment
• Ability to manage confidential and sensitive information with discretion
• Proficiency with Microsoft Office and comfort working within multiple software systems

Benefits:

• PTO and Paid Holidays
• Competitive salary and growth opportunities
• Comprehensive benefits packages (Medical, Vision, Dental, Voluntary Plans)
• Firm paid Life/AD&D and LTD
• Professional team-oriented environment

Target Base Compensation Range:  $55,000 – $75,000

Please note that the stated salary range is an estimate and does not guarantee a specific offer. Actual compensation will be determined based on market location, as well as the candidate’s experience, skills, and job-related qualifications. Base salary represents just one component of the comprehensive Total Rewards package offered by Kaufman Dolowich.

All qualified applicants will receive consideration for employment at Kaufman Dolowich without regard to race; creed; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or citizenship status; or any other status protected by law. Kaufman Dolowich is proud to be an equal opportunity employer.