The Orlando office of Kaufman Dolowich, a leading full-service national law firm with more than 250 attorneys across 16 offices and over 25 practice areas, is seeking an experienced legal assistant to join their growing office. This position provides comprehensive administrative and litigation support to attorneys. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced law firm environment while delivering exceptional client service.
Responsibilities
- Prepares, edits and proofreads a variety of documents (correspondence, agreements and pleadings)
- Manages and assists with complex document production (including Bates Stamping)
- Drafts simple pleadings, correspondence, as well as preparing and finalizing discovery
- Prepares court filings (make copies for filing, service copies, prepare attorney service order slip)
- Creates Table of Contents and Table of Authorities utilizing tables function in Word and create them with accuracy
- Traditional and e-filing in Federal courts and Court of Appeals
- Prepares shell responses to propounded discovery accurately and efficiently
- Communicates with court staff regarding various issues
- Handles outgoing and incoming mail/FedEx for assigned attorneys (calendar any related deadlines, court appearances, meetings, mediations, etc.)
- Maintains calendars to include coordination and scheduling meetings, depositions, conference calls, sending calendar invites and reminders, and reserve conference rooms. Track deadlines and status of cases/matters, and update attorneys on court deadlines
- Prepares Trial Memorandum and calendar all appearances/deadlines
- Schedules local and out-of-town depositions, as well as mediations, schedules conference rooms (in office and remotely), coordinates court reporter/videographer
- Scans and uploads documents to document management systems
- Assists with trial preparation: create trial notebooks; coordinates trial copy jobs with copy service; coordinates delivery and picks up trial notebooks, etc. from court
- Creates Masters for new files (Case Information Sheet, Caption, Proof of Service, Letter to Carrier and Client, and Letter to Plaintiff’s Counsel)
- Answers telephones taking detailed messages. At request of attorneys, provide follow-up and interact with clients, outside counsel, among others
- Other duties, as needed, to support the firm and office operations
Qualifications
- Previous law firm experience
- Exceptional organization skills
- Excellent writing and communication skills
- Ability to multitask and prioritize workload
- Teamwork oriented
- Proficient in Microsoft Office programs
- Knowledge of legal terminology and principles
- Ability to analyze legal documents and ensure accuracy
- Ability to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
